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Adopted: 10/22/2021
The name of this organization is the Board of Advisors to the
Texas Southern University College of Science, Engineering and Technology
(COSET), hereafter referred to as the Board in this document. A separate
Operating Agreement addresses the process for implementation of the
bylaws contained herein.
The Purpose of the Board is to support and foster the achievement
of excellence in all aspects of COSET. This will be accomplished by a
pro-active commitment to the following activities:
Advising and supporting the Dean of COSET and Department Chairs
as appropriate
Establishing Committees and Sub-committees to support key
initiatives of the Board of Advisors and COSET
Assisting in securing funds for important programs, scholarships,
and other needs of COSET
Assisting in developing beneficial relationships with industry
and governmental agencies
Reviewing and supporting COSET’s strategic and long-range
plans
Assisting in attracting outstanding students to COSET and the
University
Increase COSET brand and exposure
Professional mentoring of students and coaching of faculty
The members of the Board will consist of the Dean, Department
Chairs and other staff of COSET as appointed by the Dean, a Liaison from
the Office of the President of TSU, and not more than 25 regular, active
members from industry and governmental agencies (external
members).
A preference for external members will be given to TSU
Alumni
The criteria for industry and governmental agency members shall
be as follows:
Willingness and time to serve on the Board
Interest in helping COSET raise funding for scholarships and
other worthy needs of the College by providing and recommending possible
funding sources or by actively seeking funding from one’s own
organization or other sources
Ability to either provide internships during college or full-time
employment to COSET graduates, or have close connections at
organizations that do offer these opportunities
Optional: Interest in participating in COSET student development
through mentoring, classroom instruction, loaned executive programs,
on-site training etc.
Interest in the success of TSU in general and COSET in
particular, and willingness to be an advocate in the community
Appointments to the Board will be approved and made by the Dean
of COSET after formal nomination, review and recommendation by the Board
of Advisors. Nominations may be submitted at any time by a member of the
Board, however, the Dean, at his/her discretion, may choose to delay the
approval process to coincide with the start of a new semester or other
date
Members will be appointed to the Board for an initial three-year
term and may be reappointed for a second three-year term. No member may
serve more than two consecutive terms without at least one year off from
the Board. The requirement may be waived for the persons serving as
Chair and Vice Chair, if their term of office conflicts with the two
3-year terms.
Retiring Board members automatically become COSET Advisory Board
Emeritus members. Emeritus members no longer have voting privileges but
are able to attend Board meetings and other events. Retiring Board
members are encouraged to join Friends of COSET as defined in 5.2. The
Board reserves the right to assign COSET Advisory Board Emeritus status
as it deems such designation to be in the best interests of the Board
and COSET. COSET Advisory Board Emeritus members may apply or re-apply
for appointment to the COSET Advisory Board pursuant to Article
2.5.
The Board will meet, on average, six times during the calendar
year, typically the last Friday of January, March, June, August, October
and November at noon. At the discretion of the Dean and Board Chair,
meetings may be scheduled for other months and other days of the
month.
Members are encouraged to attend all meetings, but no less than
50% of the meetings held during a calendar year, unless the absence has
been excused.
An excused absence is defined as a communication to the Dean of
COSET’s office 48 hours prior to the beginning of the meeting, unless
absence is due to an emergency.
An active member may designate another person from the Board or
his/her organization to serve as a proxy on a temporary basis by
indicating in writing the proxy to the Chair of the COSET Board at least
24 hours prior to the meeting.
An active member may attend meetings by electronic
means.
The Chair and all other officers must attend all in-person
meetings or designate an active member to serve in their
absence.
Members may attend virtually or by phone and be considered in
attendance and able to vote on any and all items before the
Board.
A quorum is defined as fifty percent or more of the regular
members of the Board being present at a meeting.
The officers of the Board shall be comprised of a Chair and a
Vice Chair
The Chair and Vice Chair will generally be elected concurrently
and will both serve terms of two years. Election of officers will take
place before the start of the fall semester, typically in June. A term
of service starts at the beginning of the fall semester.
The Chair and Vice Chair will be nominated by the Nominating
Committee, voted on by the Board, and then submitted to the Dean for
approval.
The Officers shall have such authority and perform such duties as
generally contemplated by such office. The Chair will preside at
meetings of the Board. The Vice Chair will preside in the absence of the
Chair. The Chair, with the assistance of the Dean and Vice Chair, will
appoint Board Members to Standing and ad hoc Committees.
Standing Committees of the Board shall be established. These
Committees may include:
TSU Friends of COSET: Chair of Fundraising Committee will manage
the Friends of COSET subcommittee as follows:
The Dean and Chair may name other Committees or disband existing
Committees as the need arises
The Board shall not maintain a separate bank account, nor will it
raise money for its own use. All moneys raised on behalf of the COSET
will be received and deposited with the University in designated
accounts for the purpose it was raised. All costs of the Board and its
activities will be borne by COSET.
Current active members of the COSET Board of Advisors will make
or raise a minimum $150 donation annually. Donations are due by
September 1 st of each calendar year to remain an active member of the
COSET Board of Advisors. This requirement does NOT apply to TSU faculty,
administration, staff or employees.
Board members will not receive compensation or other types of
remuneration for their board service. Board members may provide
contracted professional services to the College unrelated to their Board
service. Mileage to and from Board meetings will not be reimbursed.
Coupons issued to Board members for parking while on the TSU campus to
attend Board meetings is not considered remuneration pursuant to this
clause.
Ratified by 2/3 majority of the Board on OCTOBER 22, 2021 and
signed and confirmed by:
Board Chair: MICHAEL E. SMITH
Download a copy of the COSET Bylaws of the Board of Advisors.